Stitch In London 2023 - UK cross stitch retreat

*** now fully booked - please sign up for our newsletter and and see our homepage for latest retreat announcements***

 

Dear stitchy friends,

Welcome to the official home of Stitch In London cross stitch retreat.

Stitch In London is a long weekend event where like-minded cross stitchers meet, stitch, chat and have fun together - and have an opportunity to buy lovely cross stitching supplies from some amazing UK small businesses.

Stitchers of all stitching abilities, styles, ages and backgrounds are welcome ❤️

Please find all the details and how to sign up below - can't wait to see you there!

 

When: 20 October 2023 2:30 pm - 22 October 2023 4 pm

Stitching room opening hours:

• Friday 20 October 2023 - 2.30 pm - 11 pm
• Saturday 21 October 2023 - 8 am - 11 pm
• Sunday 22 October 2023 - 8 am - 4 pm

Where: Holiday Inn London - Watford Junction, 65-67 Clarendon Rd, Watford WD17 1DS (20 mins by train from Euston station)

! important - please note that this is *NOT* the Holiday Inn Express hotel at Watford Junction station, these are 2 separate premises

Event capacity: 71 stitchers + organisers and vendors

 

How to attend: sign up opens on Wednesday 14th December 2022 at 7 pm GMT (London time) via this link - please read all details below carefully before signing up

Please note that the sign-up link leads to a Google form that will only be switched on at 7 pm GMT on 14/12/2022.

 

When you sign up, please ensure that you can receive e-mails from stitchesanddiamonds@outlook.com by adding it to your e-mail contact list.

We reserve the right to cancel your registration as a result of not being able to reach you because our e-mail ended up in your Spam/Junk/Quarantine folder, e.g. if there is an issue with payment and we cannot reach you on the e-mail address you have provided during registration. Please note that e-mail is our primary form of communication - all important updates are communicated via e-mail.

 

What is included in the ticket price:

• access to the stitching room and vendors on-site
• unlimited tea/coffee
• 11 am and 3 pm pastry break (croissants, pain au chocolate, muffins, etc)
• welcome retreat kit including a retreat exclusive pattern from Jacob at Modern Folk Embroidery and floss from Roxy Floss Co (available via evertote.ca) and many other goodies
• general knowledge quiz (incl cross stitch/needlework) - prizes to be won!
• chance to win many high-quality raffle prizes
• optional smalls exchange
• private Facebook group for attendees

Ticket price does not include:

• transport to and from the retreat
• accommodation
• parking
• food and beverages except for those mentioned above

 

Ticket price total: £129.00 including £10.00 registration deposit payable upon registration

£10.00 registration deposit - you will receive a PayPal invoice within 1 week of registering via the registration list. It will be payable within 7 days from the date of receipt. If the invoice hasn't been paid, it will be cancelled without further notice and your spot will be offered to the next person on the waiting list.

This deposit is to secure your spot at the retreat, balance to be paid at a later date as follows:

£119.00 retreat ticket - payable as a one-time fee or in instalments

• One-time fee payment - payable via PayPal invoice by 15th April 2023 (you will receive the invoice on 8th April 2023)
• Paying in instalments - payable in 4 payments of £29.75 (payable by 15th February, March, April and May 2023). You will receive individual invoices on 8th of the month.

 

Please note that if the invoice hasn't been paid, you will be removed from the registration list and your spot will be offered to the next person on the waiting list.

If your circumstances have changed, please reach out anytime at stitchesanddiamonds@outlook.com.

 

Accommodation:

The Holiday Inn - Watford Junction has offered a rate of £123.00 per night for bed and breakfast excluding parking (currently available at £6.00 per day)

We have a limited number of rooms available at this rate to be booked as an add-on to the retreat ticket:

• one-time payment of 2x £123.00 by 15 April 2023
• instalments: 4 payments of £61.50 payable by 15th of February, March, April and May 2023)

If you are interested in booking the hotel room, you will be able to indicate this on the registration list. The payments will be made via PayPal invoice sent alongside the retreat ticket invoice, cancellation/refund policy applies (please see below).

 

 

Cancellation/refund policy (this applies to both retreat ticket and hotel room booking):

Our cancellation policy dates reflect hard costs incurred to us by both the cancellation policy given by the hotel and the manufacturing/shipping times of items included in the personalised welcome kit.

Cancellation on or before 31st August 2023 - you will receive 100% refund of the ticket price. If you have paid the ticket price as a one-time fee, the registration deposit will also be refunded in full. If you have chosen to pay in instalments, the registration deposit will not be refunded due to increased administrative requirements to process the instalment invoices.

Cancellation between 1st September 2023 and 19th September 2023 - if we can backfill the event by an attendee from the waiting list, you will receive a 100% refund of the ticket price. If you have paid the ticket price as a one-time fee, the registration deposit will also be refunded in full. If you have chosen to pay in instalments, the registration deposit will not be refunded due to increased administrative requirements to process the instalment invoices.

Cancellation on or after 20th September 2023 - we are sorry but no refunds can be made on cancelled bookings after this date due to hard costs incurred and too short a notice to get another attendee from the waiting list. Thank you for your understanding.

Where a refund cannot be given, your retreat kit is still yours and will be posted to you after the retreat when you have shared your postal address with us.

Please note that when you cancel your retreat and/or accommodation booking, you are responsible for cancelling any transport, accommodation or other private arrangements you have made.

 

COVID-19 cancellation policy:

This policy mirrors the hotel policy entirely - if there are any new travel restrictions or localised lockdowns past the cancellation deadline as outlined above, where the retreat cannot take place, the hotel agrees to move the booking to a future date subject to availability.

If this highly unlikely event was to occur past the cancellation deadline dates outlined above, we will work with the hotel and you to find a suitable replacement date. Please note that this would only apply if a government decision was made to restrict travel and/or meetings in group settings.